⬜ Purchase Management in AurPOS

AurPOS allows you to accurately track your purchase operations—from invoice entry to performance analysis—helping you strengthen supplier relationships and manage costs more efficiently.

1️⃣ Add a New Purchase Entry

To begin recording a purchase:

Steps:

• Go to Purchases → Add Purchase Invoice

• In the Supplier Name field, start typing the supplier or business name

➤ If the supplier does not exist, add them via:
Contacts → Suppliers → Add

✨ (See article: Managing Customers & Suppliers)

Then enter the invoice details:

• Purchase Reference Number

• Purchase Date

• Order Status (Draft, Confirmed, etc.)

• Select the branch where the purchase is made

➤ To add a new branch:
Settings → Business Locations

2️⃣ Add Products to the Purchase Invoice

Steps:

• Enter the product name or scan the product barcode

• Select the product from the matching results to add it to the purchase list

After adding the product, enter:

• Quantity Purchased

• Purchase Price

• Tax Information (if applicable)

3️⃣ Apply a Discount to the Purchase

Steps:

• Select the discount type:
  ✅ Fixed
  ✅ Percentage (%)

• Enter the discount value
  ✔️ The final amount will be automatically calculated after applying the discount

4️⃣ Additional Information in the Purchase Invoice

You can also include additional details such as:

• Purchase Tax

• Shipping Details

• Extra Shipping Charges

• Payment Status (Paid, Partial, Unpaid)

• Additional Notes (if any)

5️⃣ View Purchase List

To review saved purchase invoices:

• Go to Purchases → Purchase List

6️⃣ Print Purchase Labels

To print product labels after a purchase:

• Go to the Purchase List

• From the invoice options, select:
  ⋯ → Print Labels

✨ (See article: Printing Labels)

7️⃣ Error Message: No matching product found

This message may appear while adding products, for the following reasons:

❌ Reason 1: No matching product name or SKU
✅ Solution: Verify the product exists in your product list

❌ Reason 2: Product is not assigned to the selected business location
✅ Solution: Make sure the product is added to the correct branch via Add/Edit Product

❌ Reason 3: Inventory management is not enabled for the product
✅ Solution: Enable the Manage Stock option in the product settings

✨ (See article: Product Management)

8️⃣ Purchase Reports

AurPOS provides three main reports to help analyze your purchasing activity:

✅ Purchase Report
Shows invoice details categorized by invoice status

✅ Item Purchase Report
Displays purchases based on individual product items

✅ Purchase & Sales Report
Compares purchase quantities and costs with sales data

✳️ Tip:
Use purchase reports regularly to monitor inventory movement, evaluate supplier performance, and make better purchasing decisions for your business.